Chapter 22: Requirements for Filling Job Vacancies
22.1 Methods of Filling Vacancies
Vacancies in the classified service may be filled by probational appointment, job appointment, classified WAE appointment, promotion, demotion, reassignment, position change, transfer, noncompetitive reemployment of a former employee, appointment from a Department Preferred Reemployment list, temporary inter‐departmental assignment, or detail to special duty.
22.2 Filling Vacancies Prior to the Election for a Statewide Elected Office
An appointing authority shall obtain the Director’s approval before making a
permanent appointment to any job at or above MS-524, AS-623, SS-422, PS-120,
WS-223, or TS-319 between the date of any election for a statewide elected
office and the date the elected official takes office. The Director may exempt
jobs from this requirement.
22.3 Public Announcement of Job Vacancies.
(a) All vacancies for jobs in the classified service that are filled by probational
appointment, job appointment or promotion shall be posted on the Internet in
accordance with the Director’s policies and procedures except as provided in
(b) A vacancy may be filled without public announcement in the circumstances listed below:
- Appointment from a Department Preferred Reemployment List.
- Classified WAE appointment.
- Noncompetitive appointment of a client of a State Vocational Rehabilitation
Services Program or a State Blind Services Program under provisions of Rule 22.8(a).
- Noncompetitive reemployment of a former employee based on prior state service
under provisions of Rule 23.13(a).
- Detail to special duty.
- Demotion of a permanent classified employee.
- Reassignment, position change or lateral transfer of a permanent classified employee.
- Out-of-state vacancies filled in accordance with Rule 22.8(b).
- Temporary Inter-Departmental Assignment.
- When non-classified employees are declared to be in the State Classified Service
or are acquired by a State Agency in accordance with Rule 24.2.
- Noncompetitive promotion of a permanent classified employee to a position to
which he or she would have noncompetitive reemployment eligibility under Rule
23.13 if he or she were to resign.
- Appointment to Nurse Technician for applicants hired as a Registered Nurse 1 or a Registered Nurse 1-Student Health that are required to re-take the State Board of Nursing examination.
- Probational or job appointment of an applicant who has attained a 3.5 GPA or higher for a baccalaureate degree and meets all other requirements of Rule 22.8(c) for exemption from testing.
(c) In the case of vacancies to be filled by promotion, appointing authorities may
limit application to permanent classified employees of a promotional zone
approved by the Director.
22.4 Rejecting Applicants for Employment
The Director or an appointing authority may reject an applicant if the applicant:
(a) Cannot be legally employed.
(b) Does not meet the Minimum Qualifications of the job.
(c) Has been convicted of a felony.
(d) While serving with permanent status, was dismissed from state service or resigned to avoid dismissal.
(e) Has submitted false information during the application or examination process or
otherwise attempted to fraudulently secure eligibility for appointment for either self or others.
Applicants rejected shall be notified of the action taken.
22.4.1 Criminal History Inquiry
No state employer, when filling a position in the classified service, may inquire on an initial application form about a prospective employee’s felony criminal history unless it is for a position that has a legal restriction that prohibits employment due to a criminal conviction. However, during the candidate’s interview or after the candidate has been given a conditional offer of employment, the appointing authority or his or her designee may inquire about the candidate’s criminal history.
22.5 Minimum Qualifications
(a) The Director shall establish Minimum Qualifications which shall be included in the
job specification for each classified job. Appointees must meet the Minimum Qualifications for the job unless exempted
under provisions of Rules 22.5(e), 23.12, 23.13(a) or 5.8. The Director may
order the separation of any non-permanent employee who does not meet the Minimum
(b) Repealed – Effective December 11, 2013.
(c) The determination as to whether an applicant meets Minimum Qualifications may be
done by the Department of State Civil Service or by an appointing authority
under delegated authority as determined by the Director. Decisions made by the
appointing authority may be reviewed by the Director and his decisions will be
(d) When an applicant is notified that he or she does not meet Minimum
Qualifications, the applicant may request that the Director review the
decision. The request must be in writing and be postmarked or received no later
than 30 days from the date on the disqualification notice. The Director's
decision shall complete the review process by the Department of Civil Service.
(e) Whenever previously established Minimum Qualifications are changed and an
incumbent in the affected job class does not meet the new requirements, the
incumbent shall be allowed to
- remain in the position occupied on the effective date of the change provided
there are no legal barriers.
- qualify for higher level jobs in the normal career path of the job occupied, by
acquiring the difference between the minimum qualifications of that job and the
higher level jobs, as of the effective date of the change, provided there are no
(a) An examination is any formal assessment or combination of assessments used to
evaluate an applicant’s qualifications and job-related competencies.
Examinations include but are not limited to tests, experience and training
evaluations, minimum qualifications, resume evaluations, structured oral
examinations, and job interviews. The Director may conduct examinations as
deemed appropriate and shall establish eligibility requirements, examination
schedules, application procedures and policies regarding retesting, expiration
of test scores and cancelling test scores for Director-administered
(b) The Director may authorize an appointing authority to conduct examinations and may
establish policies for agency-administered examinations. Such examinations
shall be job-related and designed to assess applicants based on merit,
efficiency, fitness and length of service.
(c) A test is a type of examination administered by a proctor to a group of applicants
at a test center, consisting of written or electronic responses to questions.
(d) Test takers shall be notified of their test scores by the Director or agency
appointing authority as appropriate.
(e) A test score is subject to review by the Director or appointing authority as
appropriate upon written request postmarked or received within 30 calendar days
following the date on the test result notice. A test score error shall be
corrected, but shall not necessarily invalidate any appointment.
22.7 Veterans Preference; Proof of Eligibility
(a) For original appointments, veterans’ preferences of five or ten points shall be
added to the final examination score of each eligible applicant who meets the
minimum qualifications and has attained at least the minimum test scores
required and at least the minimum rating required for eligibility in accordance
with Section 10 (A) (2) of Article X and applicable statutes.
(b) An applicant claiming eligibility for veterans’ preference points shall provide
proof of eligibility in the manner the Director prescribes.
22.8 Exemptions from Testing Requirements
(a) An appointing authority may fill a vacancy by probational appointment, job
appointment or promotion of a State Vocational Rehabilitation Services or Blind
Services program client without the appointee’s attainment of any test scores
normally required, provided the appointee meets the Minimum Qualifications of
the job, and that the appointing authority documents that the appointee is a
bona fide client of a State Vocational Rehabilitation Services or State Blind
Services Program, is disabled to such an extent as to prohibit participation in
the usual required tests, and is able to perform the duties of the position
without hazard to self or others.
(b) The Director may exempt from testing requirements applicants for out-of-state
vacancies filled by probational appointment, job appointment or promotion.
(c) An applicant who meets the Minimum Qualifications and has obtained a baccalaureate
degree from an accredited college or university with an overall grade-point
average (GPA) of 3.5 or higher, as verified by official transcript, may be
appointed by probational appointment or job appointment without taking any
Director administered test normally required provided that the job to which he
is appointed is a professional level job for which possession of the
baccalaureate degree alone is sufficient to meet the Minimum Qualifications or a
professional level job at the experienced or advanced level requiring up
to, but not more than three years of professional level experience beyond the degree.
(d) An appointing authority may fill a vacancy by probational appointment or job
appointment of a veteran of the armed forces who has been honorably discharged
from active duty within the previous twelve months without the appointee’s
attainment of any Civil Service test scores normally required, provided the
appointee meets the Minimum Qualifications of the job. The veteran must have been honorably discharged and have served at least
90 days of active service for purposes other than training. An appointing authority may make an offer to an active member of the
armed forces but the effective date of the appointment cannot be prior to the
22.9 Certificates of Eligibles
(a) For each vacancy which requires public announcement to fill, the Director shall
create or authorize an appointing authority to create a certificate containing
names of applicants who
- Meet the Minimum Qualifications.
- Have attained any test scores required by Civil Service.
- Have applied during the open period of the announcement.
- Have met any other eligibility requirements established by the Director, by
Civil Service rules or by law.
- Have met any other job-related selective certification requirements requested by
the appointing authority, approved by the Director and stated in the public
- For promotions, are in the promotional zone approved by the Director and stated in
- Have indicated they are available to work in the parish of the vacancy.
(b) When the applicant is eligible for veteran’s preference points, these shall be
noted on the certificate.
(c) The Director shall establish policies and procedures the appointing authority must
follow when creating certificates including record keeping requirements.
(d) The appointing authority shall determine the effective date of the appointment from
the certificate, but in no case shall the effective date be prior to the day following the closing
date of the announcement or prior to the time the employee began work.
(e) An appointing authority is not obligated to fill an announced vacancy.
(f) The Director may impose more restrictive certification rules such as restricting
hiring or promotion to particular score ranges in circumstances where he deems
it to be in the best interests of the state.
22.10 Repealed and re-enacted in Rule 25.2, effective September 2, 2015.
22.11 Withdrawal of Authority
The Director may withdraw from an appointing authority any authority the Director
authorized under this chapter.